Exhibitor FAQ
2024 Exhibitor FAQ
How do I reserve exhibitor booth space?
Registration opens January 23, 2024. Register online to reserve your space for the 2024 conference. A 50% deposit will be required at checkout to confirm reservation.
Conference Location
Kalahari Resorts & Conventions
3001 Kalahari Blvd
Round Rock, TX 78665
Housing
Housing for the 2024 TEPSA Summer Conference opens in January. To ensure hotel rooms are available for conference participants, proof of exhibitor registration and payment will be required before reserving a hotel room.
Payment
A 50% deposit will be required at checkout in order to confirm reservation. Registrations received without a deposit will automatically be cancelled. Remaining balance due no later than May 1.
Refund
Cancellation notification must be submitted in writing to Kristina by May 1, 2024. All monies paid for space will be refundable, less a $100 processing fee for each booth. No refund of booth rental will occur for any space that is not canceled in writing prior to the deadline. All refunds less the cancellation fee will be issued after the event has concluded.
Exhibit Dates and Show Hours
Tuesday, June 11
2:00 – 7:00pm – booth set up
Wednesday, June 12
6:00am – 8:30am – final booth set up
9:00am – 1:00pm – exhibit hall open
1:00 – 2:30pm – exhibit hall closed (exhibitor lunch on your own and keynote)
2:30 – 6:00pm – exhibit hall open
5:00pm – 6:00pm – Bites and Brews event in the exhibit hall
Thursday, June 13
9:00 am – 12:00 pm exhibit hall open
10:00 am – 11:00 am Donut Delight Morning Mixer in the exhibit hall
11:15 am – 11:30 am Grand Prize Giveaway
12:00pm – 3pm move-out
Exhibiting Fees
What is included in the exhibitor package?
- Company ID sign
- 8’ back drape, 3’ side drape *Island booths do not contain pipe and drape*
- 5 exhibitor badges per 10×10 booth space.
- Post-attendee list upon request. Includes: name, title, school, school address and school district.
Booth Staff
5 exhibitor badges per 10×10 booth are included in your booth package. The fee to register additional booth staff is $75 per badge. A badge request form will be sent in March along with booth assignments.
Can exhibitors register to attend sessions?
Due to limited space, vendors, and contractors are not permitted to register for learning sessions.
Can I host a giveaway at my booth?
Yes, absolutely! Prize drawings and presentations may be used to draw interest to your exhibit booth. However, noise and other activities should not interfere with the business environment of the exhibitions.
Will there be sponsorship opportunities?
Yes! Sponsorship opportunities for 2024 can be found here.
Suitcasing Policy
Non-exhibiting vendors and suppliers who have not rented exhibit space are not allowed to advertise, display products and/or services, distribute literature, or solicit business in the exhibit hall or at the conference site.
Questions?
Contact Kristina.
