Membership Recruitment Timeline

Preparing for Meetings

Before each region meeting:

• Review member and nonmember lists.

At each region meeting:

• Share your membership goal and current progress with the group. Ask them to contact new administrators and nonmembers in their area.
• Identify people who might serve as ISD liaisons.

After each region meeting:

• Send the sign-in sheet and updated membership list to Elizabeth.
• Follow up with ISD liaisons regarding membership in their school district.

Throughout the Year

July

• Review membership lists and identify ISDs that would benefit from having a dedicated membership recruiter (ISD liaison).
• Identify ISD liaisons and discuss orientation plan with your officers.
• Contact potential ISD liaisons.

August

• Host meeting for ISD liaisons:
  • Distribute recruiting ideas, current membership lists, nonmember lists and membership applications. Ask recruiters to update membership lists and send them to Elizabeth.
  • Follow up with those who are unable to attend.
  • Send recruiter mailing list to Elizabeth.

• Recruiters call new administrators in ISD regarding membership and Assistant Principals Conference.

September

• Contact universities in your region about Aspiring Administrator membership.
• Recruiters call first-year members in ISD who haven’t renewed.
  • If people say they are not renewing, please ask them why and send that information along with their name and address to Elizabeth.

October

• Email membership lists to ISD recruiters. Ask them to correct and return to Elizabeth.
• Recruiters call nonmembers in ISD.

November

• Recruiters call members in ISD who haven’t renewed. Remind them liability insurance has expired.
• Provide updated membership list to Elizabeth.

February

• Email current membership list to ISD recruiters. Ask them to correct and return to Elizabeth.
• Recruiters call every school leader in their region who has not joined this year.

April

• Send recruiters information about Spring First-Time Member promotion
  • First-time TEPSA members can join for a special rate and pay the member rate at Summer Conference.
• Call nonmembers who attend your meeting.
• Order TEPSA products as gifts for recruiters.

May

• Host wrap-up party for recruiters.
  • Offer a gift to each with a special prize for the top recruiter.
  • Encourage them to continue in their volunteer role or to recommend people in their region who might be interested in serving.
• Meet with your TEPSA officers and share ideas for next year.