General Information
Authorized Reimbursement Schedule
Authorized expenses for attendance for official TEPSA meetings, provided local school districts do not pay such expenses, shall be reimbursed as follows:
- Air Transportation: All flights are booked by TEPSA. Where geographically practical, travelers are encouraged to use air transportation to conserve time. If air transportation is not available, a private auto may be used, and reimbursement will be made on the basis of $0.70 per mile plus toll charges. If an individual chooses to travel by car even though air transportation is available, reimbursement to the traveler will be the cost of a round-trip air fare or the actual mileage, whichever is less.
- Ground Transportation: Reimbursement is available for Uber/Lyft, etc. Gratuity between 10-20% is also available for reimbursement. Receipts are required. Reimbursement for car rental is not allowed.
- Parking costs. Airport parking is available for reimbursement. Receipts are required. Valet parking will not be reimbursed unless it is the only parking offered.
- Hotel Accommodations: Room and tax expenses are paid by TEPSA for the Winter Board/Standing Committees Meeting; however, because attendance at Summer Conference is a leadership expectation, hotel expenses are not paid by TEPSA.
- Meal allowance of $16 per breakfast, $19 per lunch and $29 per dinner, unless meals are provided by the association.
- Attendance is required for the entire meeting unless approval is given by the president for partial attendance.
- Requests for an additional night’s lodging beyond designated travel days must be submitted to the Executive Director for prior approval. No reimbursement will be made unless prior approval has been granted.
