2022 Exhibitor FAQ

How do I reserve exhibitor booth space?
Register online to reserve your space for the 2022 conference. A 50% deposit will be required at checkout to confirm reservation.

New Conference Location
Kalahari Resorts & Conventions
3001 Kalahari Blvd
Round Rock, TX 78665

Note: The Kalahari room block is full.
We’re working with nearby hotels to add overflow rooms and will post more information as soon as it becomes available. Email Joni Carlson to be added to the Kalahari waiting list. Please note that being on the waiting list is no guarantee you’ll get a room at Kalahari. Book a room at the overflow hotel to ensure you have a place to stay.

Hotel Information

 

Exhibit Dates and Show Hours

Tuesday, June 7
2:00 – 7:00pm – booth set up

Wednesday, June 8
6:00am – 9:00am – booth set up
9:00am – 1:00pm – exhibit hall open (ribbon cutting ceremony at 8:55am)
1:00 – 2:30pm – exhibit hall closed (exhibitor lunch and keynote)
2:30 – 5:30pm – exhibit hall open
New! 4:45 – 5:30pm – snack break in the exhibit hall

Thursday June 9
9:00 am – 3:00 pm exhibit hall open
2:15pm – Passport to Prizes Drawings

Exhibiting Fees

  • Booth Prices
  • Furniture – Freeman Decorating
  • Electricity – Kalahari Resorts and Conventions
  • Lead Retrieval – American Tradeshow Services
  • Food & Beverage – For Snack Break in the Exhibit Hall

What is included in the exhibitor package?

  • Company ID sign
  • 8’ back drape, 3’ side drape *Island booths do not contain pipe and drape*
  • 5 exhibitor badges per 10×10 booth space.
  • Pre- and Post-attendee list upon request. Includes: name, title, school, school address and school district.

Booth Staff
5 exhibitor badges per 10×10 booth are included in your booth package. The fee to register additional booth staff is $75 per badge. A badge request form will be sent in March along with booth assignments.

Can I host a giveaway at my booth?
Yes, absolutely! Prize drawings and presentations may be used to draw interest to your exhibit booth. However, noise and other activities should not interfere with the business environment of the exhibitions.

New! Snack Break in the Exhibit Hall
Bring the excitement to your booth during our Snack Break in the exhibit hall on Wednesday, June 8, from 4:45pm – 5:30pm. Schedule a fun activity and provide snacks and special treats to drive attendees to your booth during this dedicated afternoon time. Order food and beverages through Kalahari Resorts and have them delivered directly to your booth!

Suitcasing Policy
Non-exhibiting vendors and suppliers who have not rented exhibit space are not allowed to advertise, display products and/or services, distribute literature, or solicit business in the exhibit hall or at the conference site.

Payment
A 50% deposit will be required at checkout in order to confirm reservation. Remaining balance due no later than May 2. TEPSA will send booth assignments in March and make every effort to accommodate your choices.

Refund
Cancellation notification must be submitted in writing to Kristina by May 2, 2022. All monies paid for space will be refundable, less a $75 processing fee for each booth. No refund of booth rental will occur for any space that is not canceled in writing prior to the deadline

Will there be sponsorship opportunities?
New sponsorship opportunities coming soon!

Questions?

Contact Kristina.

The Texas Elementary Principals and Supervisors Association (TEPSA), whose hallmark is educational leaders learning with and from each other, has served Texas PK-8 school leaders since 1917. Member owned and member governed, TEPSA has more than 5,900 members who direct the activities of 3 million PK-8 school children. TEPSA is an affiliate of the National Association of Elementary School Principals.

© Texas Elementary Principals and Supervisors Association

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