Constitution and Bylaws
TEPSA District One
Texas Elementary Principals and Supervisors Association
NAME AND PURPOSE
Section 1. Name. The name of
this organization shall be the District OneTexas Elementary Principals
and Supervisors Association (TEPSA) hereafter referred to as the TEPSA
Section 2. Purpose. This entity is a district unit of TEPSA. The purposes of TEPSA District One are:
- to promote and recruit membership from within the District’s boundaries;
- to provide support for the principals, assistant principals and supervisory members of the District;
- to serve the educational needs of the children of this State through the improvement of elementary education; and
- to serve the needs of the membership through various activities
and services available through the Association or developed within the
District and as approved by the Association.
Section 3. Boundaries. The
District’s boundaries shall coincide with Regional Service Center
boundaries as established by TEA, provided that the TEPSA Board shall
have the authority to vary from such boundaries when the Board
determines that such variance is in the best interest of the
Section 4. Changing District Boundaries.
Any voting member of the District or Association in good standing may
petition the Association Board to change one or more District
boundaries. Each request shall be made in writing and shall state the
reason(s) for the proposed change. The TEPSA Executive Committee shall
review the request and make a recommendation to the TEPSA Board, which
shall then render a decision.
Section 5. Compliance with Association.
The District operates under the 501(c)6 designation of TEPSA.
Accordingly, the District shall comply with all applicable Bylaws and
Governance Policies and Procedures of the Association at all times.
Section 1. Members of the Association.
This district organization shall embrace such organizations and members
as are included in District One of TEPSA. Any person who has joined
TEPSA and resides in this district shall be eligible for membership upon
payment of the annual dues. The membership year shall run concurrently
with that of the TEPSA state organization.
Section 2. Classes of Membership. There
shall be classes of membership as determined by the TEPSA Board of
Directors: Active and such other classes as deemed appropriate by the
Board. Each member in the Active class of membership shall be entitled
to one (1) vote. Each member in the other classes will not have the
privilege of voting or holding office.
Section 3. Dues and Fees. Membership dues shall be set annually at a meeting of the TEPSA Board of Directors.
MEETINGS OF MEMBERS
Section 1. Annual and General Meetings.
There shall be a TEPSA District One meeting held each fall, and a
minimum of one additional general meeting shall be held by the district
each year. Additional meetings may be called, as deemed necessary, by
the TEPSA District One Executive Committee.
Section 2. Notice. Reasonable
notice of meetings shall be given prior to the date of the district
meeting. Notice may be given personally, by mail to the last known
address of any member, or by electronic means.
Section 3. Voting. Members shall be present in person to vote.
Section 4. Membership Lists.
TEPSA shall maintain and make available to TEPSA District One accurate
lists of members eligible to vote at the annual meeting or any special
meeting called by the members, in accordance with applicable law and
TEPSA Governance Policies and Procedures.
DISTRICT OFFICERS AND ELECTIONS
Section 1. General Powers. The
activities, property, monies, and affairs of the TEPSA District One
shall be managed by the District One Executive Committee who may
exercise all such powers of the district unit as permitted by these
Bylaws and the TEPSA Governance Policies and Procedures.
Section 2. Number. The officers
of this district association shall consist of a minimum of three (3)
district officers. These may be: President, President-Elect,
Vice-President, Secretary, Treasurer and Past President.
Section 3. Qualifications. Any
voting member of TEPSA District One in good standing who deals directly
with prekindergarten through grade eight instructional programs may be
elected to district office. Should members become ineligible to be
voting members as described in TEPSA Governance Policies and Procedures,
they shall automatically relinquish their position as a district
Section 4. Election. District
officers shall be elected by a majority vote of the TEPSA District One
active, voting members present. Elected officers shall assume office
Section 5. Term of Office. The
term of office for district officer shall be two (2) year(s). Officers
may be reappointed or reelected to additional terms, provided that no
such person shall serve more than two (2) consecutive terms in the same
Section 6. Filling of Vacancies. Any
vacancy during the term of the district officers shall be filled within
thirty (30) days by the affirmative vote of a majority of the remaining
officers. Any officer appointed to fill a vacancy shall hold office
until the end of the term of the vacancy to which he or she was
appointed. In the case of a vacancy of the office of President, the
President-Elect shall succeed to the Presidency.
Section 7. Removal and Resignation.
Any officer may be removed, either for cause or without cause, at any
regular or special meeting of the district officers by an affirmative
vote of a majority of the number of officers as fixed by these Bylaws,
provided that the notice of the meeting states that removal of the
officer is to be considered. Any officer may resign at any time by
sending written notice to the District President. The resignation shall
take effect at the time specified, but in no case before notice is
Section 8. Meetings. There shall
be at least one (1) meeting of the District Executive Committee each
year. Reasonable notice of meetings shall be communicated to all
officers prior to the date of the meeting.
Section 9. Quorum. At all
meetings of the District Officers, the presence of a majority of the
number of officers fixed by these Bylaws shall be necessary and
sufficient to constitute a quorum for the transaction of business.
Section 10. Voting and Proxy.
District officers may vote in person or by electronic means, upon
reasonable notice provided by the District President. Proxy voting shall
not be allowed.
Section 11. Compensation. No
officer shall receive compensation as a result of his or her service as a
district officer. Officers may be reimbursed for actual expenses
incurred on behalf of TEPSA District One, provided that the expense was
authorized by the District Executive Committee.
Section 12. Officer Responsibilities
- President. The District President shall preside at all meetings
of TEPSA District One; shall be, ex-officio, a member of all committees
except the nominating committee; appoint committees as needed; and
perform other duties as required by the association. The President
serves on the TEPSA Board of Directors and attends all meetings and
performs all duties as described in the TEPSA Bylaws and Governance
Policies and Procedures.
- President-Elect. The District President-Elect shall serve as an
assistant to the President and assume the duties of President in the
absence of the President. The President-Elect shall attend all meetings
of the TEPSA Board of Directors, and shall exercise such other powers
and duties as determined from time-to-time by the District Executive
- Vice-President. The Vice-President shall exercise such other
powers and duties as determined from time-to-time by the District
- Secretary. The Secretary shall keep an accurate record of the
meetings of the district unit and of the Executive Committee, and send
copies to all members of the District Executive Committee. The Secretary
shall conduct the correspondence of the district unit. The Secretary
shall exercise such other powers and duties as determined from
time-to-time by the District Executive Committee.
- Treasurer. The Treasurer shall be responsible for receiving and
disbursing all monies of the association, and submit books for audit
thirty (30) days prior to July 1. A report of the audit shall be
presented to the next Executive Committee meeting and to the membership
at the fall meeting. The Treasurer shall exercise such other powers and
duties as determined from time-to-time by the District Executive
- Past President. The immediate Past President shall serve as
Parliamentarian and shall exercise such other powers and duties as
determined from time-to-time by the District Executive Committee.
Section 1. Committees.
Committees shall include the following: The District Executive
Committee, the Nominating Committee and any Temporary Committees deemed
Section 2. Executive Committee.
The District Executive Committee shall consist of the elected officers
and the most recent Past-President as an ex-officio member. The
President is chairman of this committee.
Section 3. Powers and Duties of the District Executive Committee.
The District Executive Committee shall have the power to act on behalf
of TEPSA District One in the intervals between district meetings. The
Executive Committee shall keep accurate records of its proceeding and
report all actions to the district members.
Section 4. Nominating Committee. The Nominating Committee shall be appointed by the District Executive Committee.
Section 5. Powers and Duties of the Nominating Committee.
The Nominating Committee shall conduct an annual skills and needs
assessment of TEPSA District One to secure qualified potential district
Section 6. Temporary Committees. Temporary
Committees and special representatives shall be appointed by the
President and approved by the District Executive Committee. Temporary
committees shall have only those powers and duties specifically
designated by the District Executive Committee.
AMENDMENTS TO BYLAWS
These Bylaws may be amended by a 2/3 majority of the active members
present at any general meeting of TEPSA District One, provided the
proposed amendment has been distributed to the district membership prior
to the meeting.
An accurate version of these TEPSA District One Bylaws, including date
of revision, shall be filed with the TEPSA State Secretary.