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News & Press: TEA Updates

School districts and charter schools encouraged to document loss of records due to Hurricane Harvey

Thursday, November 30, 2017  
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(TEA) The purpose of this letter is to encourage school districts and open-enrollment charter schools to take immediate action and document the loss of records due to Hurricane Harvey, and to maintain that documentation locally. Timely and thorough documentation of a records loss may mitigate against certain state and federal audit, compliance, and monitoring findings and issues. If your school district or open-enrollment charter school documents its records loss, TEA will work with you, to the extent that is legally possible, to avoid findings related to TEA compliance monitoring and audit work.

Documentation that you could prepare might include an internal memo explaining the type of record, date and reasons for creation, reason for the loss, efforts to secure or reconstruct the record, and any efforts to comply with laws regarding lost record retention and production, as applicable.

At a minimum, school districts and open-enrollment charter schools should consider documenting records loss related to the following state and federal requirements, which are subject to TEA review or audit: More...

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